Photo: SILKROSS events
Pre‑Event Planning
Detailed planning often leads to success.
Of course it is possible to use a quick standard process for the technical planning and conduction of a conference. But what happens when the speakers and guests arrive and want to get a confirmation of their expectations? Or when you have planned a short time slot for a topic, and all of a sudden it becomes more relevant and needs “more space” at the conference?
With SILKROSS events, you can feel confident when it comes to holding meetings, conferences and other events in both on‑site and virtual locations. We make it easier to utilize your event’s media environments, during pre‑production as well as during the event itself.
Plan A: Our 3 + 1 Considerations
- What type of working and conference environment are your speakers and guests accustomed to?
- Which degree of internationality to be ensured?
- Which types and aspects of event documentation are essential, and in what proportion?
- How much does a shortened duration of the conference affect your financial means for conference technology? And does that possibly lower the level of your conference organization to nothing more than the usual?
Relax in the event of salon talks: their layout is rather plain because what counts here is more the intimate talks in a closed group. So “copy‑and‑paste” could be a feasible approach if and when the response from the previous event has been evaluated.
Does the Speaker Need a Microphone for a Group of 30 Participants?
A lot depends on how you wish to achieve the objective of your communication. Without a microphone: in a more personal atmosphere. A microphone is used dynamically to give you the claim to leadership in a group. When you have finished your speech and you wish to indicate that everybody is on the same level just put the microphone aside and answer the questions of the group directly. Or you use additional available microphones to give the floor to group members. The loudspeaker system which you use should be appropriate for the size of the group in the room.
If the group is dispersed over a larger area, e.g., around bistro tables with more physical distance between the participants, you can give the feeling of cohesion back to the group by providing a handheld microphone or a table microphone to each group sitting at a table. That is how communication works again, and the people feel that they are perceived as one group.